Last Update: 12th March 2020

1. SCHOLARSHIPS

Full fees: Please check the full details of your programme by reviewing the programme page and any emails for full details including fees for any programmes that you have applied for. Fees for our programmes range from £390 to £615 per term, depending on the details of the programme. If fees are applicable, the fees are always paid in advance. Fees will always be finalised and confirmed via email.

Scholarships: Scholarships are dependent on our capacity for each term and they are subject to satisfactory completion of your application form. A limited number of scholarships are available to parents and guardian with a total household income under £40,000Scholarships are subject to an annual income reassessment and satisfactory attendance. We have a limited number of free places (100% Scholarships) for young people on Free School Meals.

Additional costs: We run some events in person. Lunch will be provided for full day events and activities. Young people on the tutoring programme may be required to purchase their own learning resources and we are unable to cover the cost of travel to and from enrichment or mentoring sessions.

2. TERMS & SESSIONS

Number of sessions: Sessions run throughout the academic year from September to July. The majority of sessions take place on weekday evenings and weekends. Some sessions may be scheduled to take place during half-term or Easter school holidays. We do not usually schedule sessions for the Summer holiday.

Term dates: There are three terms in each academic year. The first term is from September to December; the second term is from January to March and the last term is from April to July. Each term is a period of 12-14 weeks long.

Attendance: Scholars are expected to maintain a minimum of 80% attendance throughout the academic year. We do not reimburse sessions that have not been attended.

Online Tutoring sessions: Tutoring sessions have always been held online and will continue to be held online. Scholars are assigned approximately 10 hours of tutoring per term. We recommend that sessions are 1-1.5 hours long and are conducted on a weekly basis ie. 10 x 1 hour sessions. However, you may make arrangements with your tutor to make each session longer if needed, provided that the tutor is able to do this eg 5 x 2 hour sessions.

Online Mentoring sessions: Mentoring sessions are currently being held online and will remain this way for the foreseeable future. Scholars are assigned approximately 6 hours of mentoring per term. We recommend that sessions are 1-2 hours long and are conducted on a monthly basis ie.  3 x 2 hour sessions.

Online Personal Development courses: Many of our programmes include unlimited access to our online personal development courses. You may also have access to our live personal development courses, which usually take place in London. At present, due to the pandemic, we have replaced all in-person courses with online personal development courses. We expect scholars to attend the live workshops and join with the group coaching Q&A sessions. These currently take place on Saturday mornings or Monday evenings. Parents and guardians will be notified via email. Please aim to for your child to attend the live sessions or watch the replays in the online learning hub if this conflicts with your child’s extra-curricula activities.

3. PAYMENT DUE DATES

Payment due dates:Parents will be sent an invoice for the each 12-14 week period. Payment must be made on or before the due date to secure your place to continue on the programme.

Annual payment: Parents may pay fees in advance for the whole year or pay in advance for a 12-14 week period. We do not accept weekly or monthly payments. There is a 5% discount applied to payments made in advance for the whole year. Please inform us if you prefer to be invoiced for the year.

4. APPLYING FOR SCHOLARSHIPS (REDUCED FEES)

Applying for partial or full scholarships: To apply for a scholarship, you will need to complete the main application form and answer the additional scholarship application questions.

Evidence to support your scholarship application: If you are a parent or carer and you would like to pay reduced fees, you will need to provide evidence of your total household income such as End of Year Accounts, P60 documents and Inland Revenue Tax Returns. The amount of assistance will be reviewed every year so you will have to provide details of your income annually.

Assessing your application: Your programme payment band will depend on your total household income. This is calculated by taking into consideration all sources of income that make up your total household income. Your income is calculated from the preceding income tax year to the school year you are being assessed for.

Re-assessment date for means-tested fees: Scholars that are already on the programme will need to submit a new income assessment form on or before 1st May in each academic year. Scholars that have been allocated a means-tested place will be informed by 1st July.

5. GENERAL INFORMATION ON FEES & PAYMENTS

Payment methods: Please note that we do not accept weekly or monthly standing orders or direct debit payments. Payment may be made before the start of each term by credit card, debit card or bank transfer. Details of payment may be found on your invoice.

Sibling discount: There is a 10% discount for families for each additional child on the programme. Fees will need to be paid at the start of the year or the start of each term.

Notice period: There is a four week notice period. Parents and carers will need to inform us in writing at least four weeks before the last day of term in order to terminate their child’s place on the programme. This is so that we have adequate time to allocated the place to another scholar. Where four-weeks’ notice is not provided, GT Scholars reserves the right to charge the full fees for the following term.

Cancellations and refunds: Fees for the term are based on attendance for the full term. We are unable to provide refunds for missed or unattended sessions. If you are not satisfied with your assigned tutor or mento, we will do our best to find a replacement tutor or mentor that is more suited to your needs.

Late payment: Tutors and mentors will not be able to work with scholars that have not made payment for the term. Late fees are equivalent to approximately £20 per week per child. Late fees are not means-tested. Children that have not made payment before the start of term should not attend sessions as they will not be included on the register.

Changes to fees: Fees for the academic year will be available in June of each year. GT Scholars CIC reserves the right to apply administrative fees for any additional costs incurred in delivering services and to review or alter fees at any time, with a notice period of six weeks.