Communication tips for volunteer tutors and mentors
Good communication is usually taken for granted in environments where adults work together since there is the assumption that everyone has the necessary communication skills to interact with people on a daily basis. However, when engaging with young people, one needs to pay close attention to good communication as it is an essential part of ensuring successful outcomes for them.
Good communication is central to working with young people as it fosters trust, and trust is necessary for building and maintaining relationships with them. This will allow them to reach their full potential as they will feel supported because they trust that you have their best interests at heart. So understanding what good communication involves is essential when working with young people.
Good communication is an active process
This entails being responsive and engaging when working with young people. More specifically, good communication requires active listening. Active listening is responding to cues while restating and drawing out the meaning of what the person is saying, combined with the expression of warmth, empathy and acceptance. Being responsive and making an effort to understand what the young person is communicating results in the young person becoming more confident as they feel that their thoughts and feelings have value.
Good communication does not just refer to the words we use
Good communication also refers to how we say things as the tone in which something is said can sometimes communicate more to a young person than the words that were used. There are also several forms of communication such as visual communication, body language, and sign language. The responsibility lies with the volunteer to identify which form of communication the young person is most receptive to. This will ensure that they understand the tasks they are given.
It is also important to note that the young person’s preferred form of communication may be influenced by personal factors such as culture or language. It is key that volunteers take the young person’s context into consideration when identifying the best form of communication for them, and be able to adapt communication styles as necessary.
Good communication involves being non-judgemental and approachable
It is important to be aware of how our attitude can affect young people. One should be supportive and reaffirming when communicating so that the young person does not feel judged and become closed-off or difficult to communicate with. When a young person feels comfortable, they are more likely to express themselves. In order to create an environment where the young person can openly communicate, a volunteer can use open questions. Open questions are a great communication tool as they encourage the young person to open up since they do not require definitive yes or no answers. Open questions encourage the young person to discuss their answer instead of giving one worded answers, and this helps develop good communication. You can learn more about open questions here.
Consider what stage of development the young person is in
To be able to develop communication styles and work strategies that encourage the young person’s participation, it is necessary to be aware of the needs of the young person. For example, if a young person is at risk of under-achievement, it is important to use language that does not intimidate the learner or make it seem that it is impossible for them to achieve their academic goals.
Conversely, if the young person has been working well and their levels of understanding are improving, the volunteer must communicate with them in a way that reflects that they recognise the improvements that the young person is making. This encourages good communication and helps develop the young person’s confidence when engaging with their work, as they will be able to recognise that they are making improvements and that they are capable.
Be aware of the barriers to good communication
There may be barriers to good communication which often discourages the young person from wanting to communicate. Firstly, ordering a young person to do something discourages communication. This is because young people do not like feeling as though they have no choice in the decisions involving them. A better way would be to discuss options with the young person or explain why they need to do something. This allows them to feel like their opinion matters and develops their self-confidence, which can foster good communication in the long term.
Another barrier to good communication is speaking with a threatening tone. An example of this would be saying something like: “If you keep doing this, you will fail the year” or “You better do this or else that will happen”. Communicating this way is negative and very discouraging for the young person which decreases their confidence in their abilities. So it is important to remember to use reaffirming and encouraging language that motivates the young person to keep working hard.
Your communication skills can influence how the young person will continue to communicate going into their future. Good communication with young people can help develop their self-confidence, which goes a long way in developing a positive attitude. So it is important for the volunteer to always be aware of how they communicate with young people by adopting and adapting the appropriate communication style for each young person they work with.
GT Scholars is a not-for-profit social enterprise and registered charity. We run after-school and weekend programmes that help young people achieve their academic and career aspirations. Our programmes include tutoring, mentoring and enrichment sessions for young people aged 11-18. Contact us if you would like to know more about any of our programmes and courses.